Time and Attendance Software System – WorkPlace Systems Time and Attendance Module

Time & Attendance is at the core of a best practice Workforce Management System. It is used for the accurate management and tracking of staff attended hours against a planned schedule, roster of activity or daily and weekly contract hours, ensuring that staff are accurately measured and paid correctly.

Using a highly flexible and sophisticated rules based engine, WorkPlace Time & Attendance can accurately handle complex pay and work rules from large groups down to a single employee in single or multiple sites, in one or many countries. This ensures each individual is treated fairly and within their agreed contract of employment, such as the way breaks are allowed and paid and time rounding rules.

In its simplest form, attendance can be set to the expected start and finish times or daily contract hours with actual attendance exceptions managed manually. However it is more usual for the employee to register their attendance and this can be achieved in a number of ways. WorkPlace Time & Attendance supports all types of registration including swipe and proximity cards, biometric devices, kiosks, IVR and handheld devices, or simply through a web browser on any device such as a PC, till or PDA.

WorkPlace Systems offers a complete design, install and maintain service for data collection having installed tens of thousands of units over the past two decades. Partnerships with a wide range of hardware manufacturers ensure a complete solution to meet any customer’s requirements. Devices are normally connected on a real-time basis ensuring real-time alerting and status of attendance. This is particularly relevant for critical resources or where service levels and contracts have to be met and any shortage or deviation from the planned schedule needs to be reacted to quickly, such as situations of driver crewing, customer facing sales or service personnel and in emergency services.

The core of the Time & Attendance system is the ability to support extremely flexible shift structures and employee shift plans. Based upon many years of experience and development, these handle all elements of paybands, overtime arrangements, grace periods, breaks, shift premiums, flexitime, contract hours and absence approvals - but in a way which allows minimum time involvement by the management and staff running the system. The system is exception-based with exceptional lateness, unexpected absence and unauthorised overtime reports produced automatically, as well as roll-call reports produced on demand. Absence approvals are simple to enter retrospectively or in advance and lead to full historical analyses at group and employee level of both summary absence types - such as Paid Holidays, Paid Sickness and Training - and of detailed absence types - such as Visits to Doctor, Family Bereavements, Maternity Leave.

Management Reporting and analysis on hours paid, hours worked and attended, overtime, absence, sickness and lateness are a particularly effective management tool to improve labour awareness and utilisation. At the end of period, details of employee hours at each payband plus shift premiums and allowances may be transferred to the organisation’s payroll system for automatic payroll production.

In addition to the operational requirements, the WorkPlace T&A module can be used in more strategic ways, such as:

Strategic use of Time and Attendance

• improving service levels and customer service through providing real-time alerting for unplanned absence
• minimising (or in some cases even eliminating) overtime, identifying opportunities to increase labour utilisation
• reducing absence
• recording an accurate source of labour costs
• highlighting potential labour budget overspends before they occur
• reducing corporate risk through compliance to employment law, personnel contracts, union agreements and legislative requirements e.g. the Working Time Directive.

Key Benefits

• Accurate pay and award interpretation
• Reduce payroll errors
• Reduced Administration
• Reduce Absenteeism
• Reduce payroll costs through reduced overtime
• Increase productivity
• Reduce risk of non compliance
• Key labour cost, activity and productivity information
• Forward visibility of costs
• Increased staff empowerment and motivation

WorkPlace T&A Key features

• Unlimited rules-based pay-rules to ensure each employee type and contract is accurately handled
• Real-time attendance status
• Absence management including entitlement, balances, full history and analysis and summary, detail and trend, e.g. Bradford Factor
• Overtime Management
• Flexible working scheme monitoring e.g. annualised hours
• Staff self-service for personal enquiry of schedules, hours balances, shift swaps and leave requests
• Scalability for 100,000s of personnel across multiple sites and countries
• Full range of data capture methods and techniques
• Comprehensive Management Information, reporting and historical data enquiry management
• Advanced system security and audit trail

Click here to view a glossary of Workforce Management terms..

Fully Integrated Web Based Software Modules for Workforce Management - Time and Attendance

Time & Attendance

Strategic use of Time and Attendance

Key Benefits

WorkPlace T&A Key features

Industry Ranges


	Click here to download the White Paper - Time & Attendance. What is there to talk about? (PDF) Click here to download the Report - Aberdeen Group - Beyond Time and Attendance - Agility Meets Efficiency in Workforce Management (PDF)	Time & Attendance WorkPlace Time & Attendance provides a world-leading comprehensive, scaleable and flexible solution to Time & Attendance that can operate either as a stand alone system or part of a fully integrated suite of Workforce Management which seamlessly interacts with the WorkPlace Scheduling Module and Task and Work Management. WorkPlace Time & Attendance is frequently interfaced to other key corporate systems including HR, Payroll and Financials to be an integral element of the corporate systems strategy and execution. Strategic use of Time and Attendance Time and Attendance Key Benefits Time and Attendance Key Features WorkPlace is a fully integrated, web based suite of functionally rich, scaleable and highly flexible software modules for Workforce Management across a wide range of industry sectors. Time & Attendance is at the core of a best practice Workforce Management System. It is used for the accurate management and tracking of staff attended hours against a planned schedule, roster of activity or daily and weekly contract hours, ensuring that staff are accurately measured and paid correctly. Using a highly flexible and sophisticated rules based engine, WorkPlace Time & Attendance can accurately handle complex pay and work rules from large groups down to a single employee in single or multiple sites, in one or many countries. This ensures each individual is treated fairly and within their agreed contract of employment, such as the way breaks are allowed and paid and time rounding rules. In its simplest form, attendance can be set to the expected start and finish times or daily contract hours with actual attendance exceptions managed manually. However it is more usual for the employee to register their attendance and this can be achieved in a number of ways. WorkPlace Time & Attendance supports all types of registration including swipe and proximity cards, biometric devices, kiosks, IVR and handheld devices, or simply through a web browser on any device such as a PC, till or PDA. WorkPlace Systems offers a complete design, install and maintain service for data collection having installed tens of thousands of units over the past two decades. Partnerships with a wide range of hardware manufacturers ensure a complete solution to meet any customer’s requirements. Devices are normally connected on a real-time basis ensuring real-time alerting and status of attendance. This is particularly relevant for critical resources or where service levels and contracts have to be met and any shortage or deviation from the planned schedule needs to be reacted to quickly, such as situations of driver crewing, customer facing sales or service personnel and in emergency services. The core of the Time & Attendance system is the ability to support extremely flexible shift structures and employee shift plans. Based upon many years of experience and development, these handle all elements of paybands, overtime arrangements, grace periods, breaks, shift premiums, flexitime, contract hours and absence approvals - but in a way which allows minimum time involvement by the management and staff running the system. The system is exception-based with exceptional lateness, unexpected absence and unauthorised overtime reports produced automatically, as well as roll-call reports produced on demand. Absence approvals are simple to enter retrospectively or in advance and lead to full historical analyses at group and employee level of both summary absence types - such as Paid Holidays, Paid Sickness and Training - and of detailed absence types - such as Visits to Doctor, Family Bereavements, Maternity Leave. Management Reporting and analysis on hours paid, hours worked and attended, overtime, absence, sickness and lateness are a particularly effective management tool to improve labour awareness and utilisation. At the end of period, details of employee hours at each payband plus shift premiums and allowances may be transferred to the organisation’s payroll system for automatic payroll production. In addition to the operational requirements, the WorkPlace T&A module can be used in more strategic ways, such as: Strategic use of Time and Attendance • improving service levels and customer service through providing real-time alerting for unplanned absence • minimising (or in some cases even eliminating) overtime, identifying opportunities to increase labour utilisation • reducing absence • recording an accurate source of labour costs • highlighting potential labour budget overspends before they occur • reducing corporate risk through compliance to employment law, personnel contracts, union agreements and legislative requirements e.g. the Working Time Directive. Key Benefits • Accurate pay and award interpretation • Reduce payroll errors • Reduced Administration • Reduce Absenteeism • Reduce payroll costs through reduced overtime • Increase productivity • Reduce risk of non compliance • Key labour cost, activity and productivity information • Forward visibility of costs • Increased staff empowerment and motivation WorkPlace T&A Key features • Unlimited rules-based pay-rules to ensure each employee type and contract is accurately handled • Real-time attendance status • Absence management including entitlement, balances, full history and analysis and summary, detail and trend, e.g. Bradford Factor • Overtime Management • Flexible working scheme monitoring e.g. annualised hours • Staff self-service for personal enquiry of schedules, hours balances, shift swaps and leave requests • Scalability for 100,000s of personnel across multiple sites and countries • Full range of data capture methods and techniques • Comprehensive Management Information, reporting and historical data enquiry management • Advanced system security and audit trail Click here to view a glossary of Workforce Management terms..
		Industry Ranges Retail \| Hospitality \| Emergency Services \| Utilities \| Transportation \| Manufacturing \| Healthcare