Security
WorkPlace OnLine is a simple to use staff Rostering and Time & Attendance management solution for Manned Security services accessible through the internet.
Creating Rosters with WorkPlace OnLine
WorkPlace OnLine is an easy to use web based application that provides efficient duty rostering of your employees. You can define the coverage needed at your sites or events and then save significant time by quickly creating schedules that comply with shift requirements and regulations, employee contracts and management preferences.
WorkPlace OnLine allows the management of a highly flexible and regulated employee workforce including both your employees and sub-contractor employees by ensuring that only sufficiently qualified and skilled staff can be allocated to the required shifts according to:
- Training completed
- Security licences held
- Sub-contractor considerations
- Other qualifications or checks (First Aid, CRB, etc)
- Employee Availability
With anytime, anywhere access to rosters for individual site/event managers and head office management, last minute absences or no-shows can be resolved swiftly to ensure you maintain workplace requirements, contract commitments and minimise any disruption.
Rosters can be communicated to security personnel by mobile-phone via SMS, including job notes or uniform requirements and there is the option for staff to confirm agreement to the shifts. Security officers can also log in to the system via the web anywhere, anytime to check their roster, update availability and request annual leave.
Managing Staff Time & Attendance with WorkPlace OnLine
WorkPlace OnLine integrates biometric clocking terminals and/or web logins to populate online timesheets with staff hours, tasks and job coding. This means that you'll know exactly when each staff members arrives and leaves the site or event, what task they completed and the appropriate codes for payroll and billing.
WorkPlace OnLine provides Managers with the rostered, actual and paid hours for each day/week and if security personnel didn't work exactly what they were rostered, it is flagged up for the attention of the manager for them to approve or amend as appropriate. Automatic rounding rules are set to penalise late arrivals / early finishes and pay rules ensure shifts are paid correctly. WorkPlace OnLine eliminates payroll and billing discrepancies as exact staff hours are collated, approved and sent directly to payroll for processing. So you can accurately pay staff in a fraction of the time it takes to manually process a timesheet.
WorkPlace OnLine is perfect for Security Groups that want to improve margins and customer service. It is proven to help security services significantly reduce the time their managers spend on administrative tasks such as scheduling employees and calculating wages, giving them more time to manage the workforce. WorkPlace OnLine also helps reduce labour costs by up to 5% by providing management increased visibility of the workforce, which helps to improve punctuality and reduce payroll errors or overpayments.
What kind of return on investment can I expect from WorkPlace OnLine?
Find out what can you save by using WorkPlace OnLine.
Click here for our savings calculator