Rostering and Time and Attendance Solutions
WorkPlace OnLine is an easy to use staff Rota and Time & Attendance management solution accessible through the Internet
Creating Rosters with WorkPlace OnLine
WorkPlace OnLine is designed to reduce the time, frustration and cost associated with managing your rosters and timesheets. Utilising technologies which are familiar to users including the internet, email and mobile phone text messaging, WorkPlace OnLine is a user-friendly, intuitive and most importantly a customer driven employee management solution that helps you create the best possible rosters across multiple locations.
WorkPlace OnLine helps head office or managers to quickly create efficient rosters, saving significant time over paper or Excel based schedules. By identifying the coverage required week by week and scheduling staff based on templated rosters, it can be simple to maximise sales and/or service efficiency with WorkPlace OnLine by getting the right people in the right place, at the right time.
WorkPlace OnLine ensures that you are creating the best possible rosters by incorporating shift requirements, staff skills, management preference, budgetary constraints and employee availability. All of these details are easily accessible and you can adjust and manage the roster and see in real-time how this will affect the labour to sales ratio and performance against the budget providing immediate analysis of performance.
Last minute changes and unexpected absences are easy to handle in WorkPlace OnLine too, simply mark the appropriate staff member as absent and a list of available staff is shown for selection. If there are several options, an automated text message can be sent out to allow staff to claim or bid for a shift. This ensures that when absences occur, you can still maintain customer service levels and reduce missed sales opportunities.
Your employees will like it too, as they can log in through the internet to check their schedules, update their availability and request holiday. They can even opt to receive their shifts by text message or email.
Managing Staff Time & Attendance with WorkPlace OnLine
Using Biometric Fingerprint readers, WorkPlace OnLine automatically populates online timesheets with the times that your employees arrive and leave and take their breaks. By knowing exactly when each staff members works you can pay them accurately and no longer need to collect, verify and transfer timesheets to payroll. WorkPlace OnLine calculates the staff wages for each store making it simple to pay staff even if they work across several stores.
WorkPlace OnLine displays the scheduled, actual and paid hours so that changes to the schedule can be quickly approved or amended. This is done by setting rounding rules that round the hours up or down as appropriate to penalise late arrivals / early finishes and by highlighting differences to the scheduled hours for managers to quickly approve or adjust. Overtime is paid correctly as the pay rules configurable in WorkPlace OnLine manage any increases/decreases in hourly rate depending the shift type, time or day (e.g. bank holidays).
WorkPlace OnLine provides accurate hours and pay rates for payroll in a fraction of the time it takes to manually process a timesheet and is perfect for businesses that want to reduce the time their managers spend on administrative tasks such as scheduling employees, calculating wages or awarding bonuses.
Head Office Advantages
In addition to the many advantages to managers in the workplace, WorkPlace OnLine provides head office and area manager's greater visibility and control. Labour to Sales ratios can be monitored daily and trend reports show how well a location is meeting its budgetary requirements and how it compares to other similar locations. WorkPlace OnLine can allow Head Office to approve rosters and overall comparisons can be made between your sites to increase awareness and even standardisation of good practice. This gives head office management the tools and awareness to identify any further labour savings, control spending, maximise staffing during peak periods, and easily reallocate staff across the sites. Using WorkPlace OnLine Head Office and Area Managers will be able to see first-hand in real-time what is happening across all their locations.